The Biodiversity Heritage Library is pleased to welcome BHL Australia as a new Member. BHL Australia was founded in 2010 by the Atlas of Living Australia with Museum Victoria as the Lead Agency undertaking the daily work of running the project. To date, five institutions participate in the BHL Australia program, including Museum Victoria, Australian Museum, Queensland Museum, South Australian Museum, and Royal Botanic Gardens Victoria. Over the past six years, these institutions have contributed journal titles, rare books, monographs and field notebooks to the BHL collection, amounting to over 156,000 pages. BHL Australia represents BHL’s 16th Member.

A three-way Memorandum of Understanding has been signed between BHL, the Atlas of Living Australia and Museum Victoria. Dr. Elycia Wallis, Project Lead and Manager of Online Collections at Museum Victoria, will be the official representative to the BHL Members’ Council on behalf of BHL Australia.

Dr. Nancy E Gwinn (left), Director of Smithsonian Libraries and Chair of the BHL Members’ Council, and Dr. Elycia Wallis, BHL Australia Project Lead and Manager of Online Collections at Museum Victoria, signing the BHL MOU. Back Row, Left to Right: Constance Rinaldo (Librarian of the Ernst Mayr Library of the Museum of Comparative Zoology, Harvard University | Vice-Chair, BHL Members’ Council); Jane Smith (Head of Library and Archives, Natural History Museum, London | Secretary, BHL Members’ Council); Carolyn Sheffield (Program Manager, BHL); Martin R. Kalfatovic (Associated Director, Digital Programs and Initiatives, Smithsonian Libraries | Program Director, BHL).

As BHL Members, BHL Australia will continue to digitize content from Australian library collections as well as work to establish new partnerships with institutions around the continent. The BHL Australia project team, which includes a Project Coordinator, Digitization Coordinator, Technical Officer, and a group of dedicated digitization volunteers, will continue to provide support, expertise, and guidance to all of the participating institutions as well as the BHL family around the world, ensuring the ongoing growth and success of the BHL program.

“I am personally very excited that BHL Australia has now become a full Member of BHL,” said Project Lead, Dr. Elycia Wallis. “Our Australian project has grown into a great success, and I look forward to the new challenges of actively contributing to the wider governance of the consortium.”

Since 2012, BHL’s consortium has operated within a tiered structure comprised of Members and Affiliates. While Affiliates can contribute content, provide technical services, and participate in select committees, participation at the full Member level allows for greater institutional impact, including the right to vote on strategic directives, help govern the BHL program and use central digitization funds. Those participating at the Member level also commit to an annual fee that helps support BHL’s financial stability.

“BHL Australia has been a key partner in the BHL family for many years and has been integral to the success of our global expansion and technical development,” affirmed Martin R. Kalfatovic, BHL Program Director. “For example, our current website is based on designs developed by the BHL Australia team. We are thrilled to welcome BHL Australia as a Member and look forward to continuing our collaborative efforts to provide free and open access to the world’s biodiversity literature.”

Explore the BHL Australia collection today.

About Atlas of Living Australia 
The Atlas of Living Australia is a free, online resource that aggregates biodiversity data and information from a number of sources including museum and herbarium specimen collections; government and university research departments; and citizen science projects small and large. It currently provides access to over 60 million specimen records. The Atlas of Living Australia is federally funded as a part of Australia’s National Research Infrastructure for Australia (NCRIS).

About Museum Victoria 
Museum Victoria, located in Melbourne in south-eastern Australia, is Australia’s largest public museum organization. It houses a collection of over 17 million objects, documents, photographs and specimens. It has three public museums: Scienceworks; the Immigration Museum; and Melbourne Museum, which also features the Bunjilaka Aboriginal Cultural Centre. The World Heritage-listed Royal Exhibition Building is situated adjacent to Melbourne Museum. Museum Victoria’s library has a collection that dates back to the founding of the institution in 1854 and beyond.

The Biodiversity Heritage Library (BHL) is the world’s largest online repository of library and archival materials related to biodiversity. Its aim is to make the world’s biodiversity literature openly available online.

In Australia, BHL is managed by Museum Victoria and we have been contributing to this global resource since 2011. We have a team of wonderful volunteers who digitise our rare books and historic journals and prepare the digital versions for publication online. Over the past 4 years, BHL Australia has digitised 593 items comprising almost 150,000 pages of our biological heritage that used to be locked up in our library archives.

Bob Griffith, BHL Volunteer, digitising a rare book from the State Botanical Collection. Image: Nicole Kearney. Source: Museum Victoria.

Earlier this year we learned that our digitisation operation would have to be shut down for several months while Museum Victoria undergoes a major reorganisation of its collection stores. The stores will be much more efficiently arranged after the move, but while the relocation is occurring the collections will be inaccessible – and this includes our library collection.

An idea began to germinate…

The National Herbarium Library at the Royal Botanic Gardens Victoria have long been interested in the BHL, and researchers at the Herbarium certainly use and appreciate the BHL resource. They were very keen to digitise their own library collection, but didn’t have the resources to do so. It seemed like the perfect opportunity to collaborate and undertake a project that would be of benefit to both institutions.

National Herbarium, Royal Botanic Gardens Victoria. Image: Nicole Kearney. Source: Museum Victoria.

Last week Museum Victoria moved its entire digitisation operation to the other side of Melbourne. The equipment, volunteers and our BHL staff will be spending the summer at the Royal Botanic Gardens. Just yesterday we digitised the first book from their State Botanical Collection and it will soon be available online.

Illustrationes florae novae hollandiae, sive icones generum quae in prodromo florae novae hollandiae et insulae van diemen descripsit robertus brown by Ferdinand .L. Bauer, from the State Botanical Collection. Image: Cerise Howard. Source: Museum Victoria.

As the lead organisation for BHL in Australia, a major part of our role is to encourage and support other organisations to digitise their own collections. The Royal Botanic Gardens joins our other partners – the Australian Museum, the South Australian Museum and the Queensland Museum – in making their own biodiversity heritage openly available online. ​

As the Coordinator of BHL Australia, I’m based at Museum Victoria in Melbourne. This is a very long way from BHL headquarters in Washington DC – in both space and time. The time difference between Melbourne and DC is 14 hours and, while I’ve had countless conversations with BHL staff via email, our opposing work hours make phone calls or virtual meetings almost impossible.

Last month I was able to visit my BHL colleagues in person. I had been invited to speak at the Society of American Archivists conference about my work digitizing and transcribing the handwritten field diaries of Australia’s early naturalists. I joined six other speakers, including BHL’s Julia Blase, in a session about the importance of natural history archives. The meeting was in Cleveland, only a stone’s throw (from my perspective) from Washington, D.C. This was an opportunity I couldn’t pass up.

I spent four days at the Smithsonian Libraries and had face-to-face meetings with every member of the BHL Secretariat, as well as with staff from the Transcription Center, the Digitization Lab and the Cullman Rare Book Library. Many of our discussions were about how to make BHL work even better for our users, such as how to display transcripts of handwritten items and ensuring we have the most accurate article-level metadata for historic journals.

Books on display at the Joseph F. Cullman, 3rd Library of Natural History, Smithsonian Libraries. Image Credit: Nicole Kearney.

A highlight of my visit was seeing the rare books in the Cullman Library of Natural History. I had of course perused the digital versions of these treasures online (on BHL), but it was awe-inspiring to see them in the flesh and to listen to their Curator Leslie Overstreet speak so passionately about their history. I also particularly enjoyed seeing the Once There Were Billions exhibit, having read so much about it on the BHL blog. I took home origami versions of Martha (the last passenger pigeon) for my children and work colleagues so we too could #FoldtheFlock.

My visit coincided with that of Professor Ian Owens, Director of Science at the Natural History Museum, London. In his presentation to Smithsonian staff, he emphasized the contribution BHL has made to our understanding of global biodiversity. To make his point, he showed the illustration from the first published description of the Platypus from The Naturalist’s Miscellany, Vol. 10, George Shaw, 1799, a publication contributed to BHL by Museum Victoria. I was also proud to hear him mention the digitization and transcription initiatives of our funding partner, the Atlas of Living Australia.

Bone Hall, Smithsonian National Museum of Natural History. Image Credit: Nicole Kearney.

I had been to Washington, D.C. only once before, when I was fifteen. A highlight of that visit was the Bone Hall in the Smithsonian’s National Museum of Natural History. I was fascinated by the variety of skeletons and the way they had been arranged to demonstrate form and function. I went on to become a zoologist, specializing in science communication. I still think this display is one of the best I’ve seen, and I was thrilled to find it relatively unchanged on my return visit – twenty-three years later!

It was wonderful to meet the dedicated people who keep BHL running so smoothly, and I am most grateful for the time they spent with me, answering questions, walking me though procedures and making me feel so welcome. Now that I’m home, we’ve resumed our communication via email, but I can now picture the friendly faces that sent them. I hope our paths will cross again soon.

BHL staff with Nicole Kearney. Back Row, Left to Right: Martin Kalfatovic (BHL Program Director), Bianca Crowley (BHL Digital Collections Manager), Julia Blase (Field Book Project Manager), Nicole Kearney (Coordinator, BHL Australia, Museum Victoria), Carolyn Sheffield (BHL Program Manager). Front Row, Left to Right: Jacqueline Chapman (Smithsonian Libraries Digital Collections Librarian), Grace Costantino (BHL Outreach and Communication Manager). Image Credit: Nicole Kearney.

From our end here in Australia, the BHL team at Museum Victoria have recently been focusing on the digitization of rare books relating to Antarctic exploration, including a number donated by local philanthropist Sir Thomas Ramsay. We have also continued to digitize works on Australian fauna. A particularly significant recent addition to BHL was A synopsis of the birds of Australia, and the adjacent Islands by John Gould. This work was issued to scope interest in what eventuated in one of his most celebrated works, The Birds of Australia.

Ross, James Clark. A voyage of discovery and research in the southern and Antarctic regions, during the years 1839-43. v. 1 (1847). http://biodiversitylibrary.org/page/46551029. Digitized by Museum Victoria.

Explore the books in the BHL Australia Collection today.

In November 2014, Museum Victoria started a project to digitize and transcribe the field diaries in our collection. These diaries, handwritten by Australia’s early field naturalists long before the days of electronic notetaking, are rich in scientific data and historic detail. They provide insights into past species distribution and abundance, as well as the trials and wonders experienced on historic expeditions.

Afternoon tea with Graham Brown (this diary, volume 4, is now viewable on the Biodiversity Heritage Library). Image: Museum Victoria. Source: Museum Victoria.

They are fascinating sources of information and yet very few people have ever read them. As handwritten documents, each was created as a single hard copy. They have been carefully stored in the museum’s archives for decades, protected from dust and light but inaccessible to anyone but the few curators who knew of their existence. Until now.

Rebecca Carland, Museum Victoria’s History of Collections Curator, with Graham Brown’s field diaries. Image: Nicole Kearney. Source: Museum Victoria.

Over the past nine months we have digitised 24 historic field diaries from our collection and have been steadily uploading them onto DigiVol, the online volunteer transcription portal developed by the Atlas of Living Australia and the Australian Museum. In DigiVol, the pages can be individually transcribed, with a verification process ensuring the quality of the result.

We are immensely grateful to the volunteers who have contributed their time and attention to transcribing our field diaries. Ten field diaries have been fully transcribed and the volunteers are now working on a diary written by notable ornithologist Frederick Lee Berney between 1898 and 1904.

The first collection of five field diaries to be run through the digitisation and transcription process was produced by Graham Brown between 1948 and 1958. Now that they have been transcribed, the contents of the diaries can be searched and the data extracted. When analysed, Brown’s diaries contained 5611 bird sightings, complete with dates and locations. This historic data will now be made available to scientists and can be used to inform climate change studies and species management plans.

A small fraction of the 5611 bird observations Graham Brown recorded in his diaries. Image: Nicole Kearney. Source: Museum Victoria.

The next step is to make the images of the field diaries available through a publicly accessible website. We have just uploaded four volumes of the Graham Brown field diaries and their transcriptions onto the Biodiversity Heritage Library, and we will continue to add more over time. Museum Victoria has already contributed over 500 rare books and historic journals to this global repository of historic literature (through a project funded by the Atlas of Living Australia). We are thrilled that our field diaries are now joining these other significant volumes.

Help us unlock the observations in our historic field diaries
If you would like to become a transcription volunteer, sign up on the DigiVol website.

Ana Luisa Guzmán, Dr. José Sarukhán, and Dr. Nancy E. Gwinn

BHL is thrilled to welcome CONABIO as its newest Member and Global Node!

Comisión Nacional para el Conocimiento y Uso de la Biodiversidad (National Commission for the Knowledge and Use of Biodiversity, or CONABIO) joined on December 16, 2014 and will also serve as the BHL’s newest global node, BHL Mexico.  CONABIO brings a strong conservation perspective and is positioned to help expand BHL’s reach to Spanish-speaking communities.

To kickoff their membership, CONABIO hosted representatives from BHL Central, December 15 – 17, at their offices in Mexico City.  Dr. Nancy E. Gwinn (Chair of the BHL Executive Committee and Director of Smithsonian Libraries), Martin Kalfatovic (BHL Program Director and Associate Director of Smithsonian Libraries), William Ulate (BHL Technical Director), and Carolyn Sheffield (BHL Program Manager)

Constance Rinaldo

participated in the meetings which included presentations, discussions on ways to participate in BHL, and a signing ceremony. Constance Rinaldo, Vice-Chair of the BHL Executive Committee participate in the meetings via teleconference.

CONABIO attendees included:
Dr. José Sarukhán (CONABIO National Commissioner), Dr. Patricia Koleff (Director of Analysis and Priorities), Dr. Carlos Galindo (Director of Scientific Communication), Hesiquio Benitez (Director of International Cooperation and Implementation), Karina Sánchez (Legal Coordinator), Juan Kasa (Director of Systems), Dr. Ana Isabel González (Invasive Species Coordinator), Dr. Esther Quintero (Priority Species Coordinator), Diana Hernández (Coordinator of Taxonomic Catalogues), Bernardo Terroba (Coordinator of Editorial Production), Jacinta Ramírez (Specialist in Documentation and contents), Dr. Raúl Sierra (Coordinator of Ecoinformatics), Alejandro Molina (Ecoinformatics), and Ana Luisa Guzmán (Technical Secretary)

Dr. Patricia Koleff

On the first day, Dr. Patricia Koleff opened the meeting with a warm welcome to both BHL and CONABIO staff and an overview of the goals for the next few days. Martin Kalfatovic provided an overview of the various organizational and operations aspects of BHL.  In the afternoon, Dr. Patricia Koleff provided an overview of the history and operations of CONABIO.  Dr. Carlos Galindo presented on CONABIO’s numerous collaborations and provided a demo of their website.  The afternoon also included discussions on CONABIO’s goals for participating in BHL and the formation of an initial work plan for 2015.

December 16 was the big day with Dr. José Sarukhán joining the group for further discussions on the work plan and to formalize CONABIO’s new partnership with BHL.  Early that afternoon, Dr. José Sarukhán, Ana Luisa Guzmán, and Dr. Nancy E. Gwinn signed the BHL Memorandum of Understanding, officially making CONABIO the 17th BHL Member!

BHL and CONABIO staff

William Ulate

The next day, CONABIO staff were invited to attend presentations to learn more about BHL. Martin Kalfatovic presented on BHL’s organizational structure, financial overview, scanning and permissions priorities, website usage and social media engagement, and collaborations.  William Ulate provided a technical overview of BHL‘s scanning workflows, APIs, website functionality such as OCR and indexing capabilities, and current projects. Overall, it was a very successful session with 33 CONABIO staff in attendance and an engaged question and answer session in both English and Spanish.

We’re thrilled to have CONABIO on board and look forward to the exciting contributions that they will make to BHL, both locally and globally!

Dr. Patricia Koleff, Dr. Nancy E. Gwinn, Carolyn Sheffield, and Karina Sánchez finalizing the BHL/CONABIO MOU